On this page below you will find all the information you need for your visa application

• Our order form, click here to open
• To avoid errors, please complete this form digitally, print and sign
• Everything you write on this form will appear on the invoice
• With this form, we also have your contact details if we need to call or email you
• We will send you the invoice by email.
• With this form, you authorise us to apply for your visa.

• The application form, Click here to complete, print and sign this digitally.
• Please print it out and place your signature on the form.
• A signature may not be scanned.
• A signature may only be placed in the colours black or dark blue. Other colours are not allowed.

• Your passport.
• We need to have the passport physically, so no copy.
• Your passport must still be valid for at least 6½ months after the validity of the visa (ie one and a half year valid if it is an annual visa).
• The passport must have at least two blank facing visa pages.

• Two (2 x) color passport photos.
• Note that these photos are according to the Dutch standard of ‘passport photo’, that is to say, looking forward, white background, do not laugh and do not show teeth.
• Wearing glasses in the photo is not permitted
• Nine times out of ten, the consulate does not accept a photo from your own printer. If you do so, make sure you use gloss paper and there are no stripes visible from the print.
• Do not staple the photo to the application form, but rather use a Pritt stick. If you do not have a Pritt stick, please include your loose photo and we will attach it to the form for you.
• Do not stick the photos with adhesive tape

Other conditions that you must pay extra attention to:

• The photos may not be older than 3 months
• The photos may not be the same as on the passport unless the passport is not older than 3 months
• The photos must have a white background.

A letter of guarantee from the Dutch company, click here for an example.

• Name of the company.
• Details of the traveling person (name as in passport, passport number, date of birth, position within the company).
• Guarantee for possible costs.
• The letter must be signed by a manager or director of the company.
• The letter must be printed on letterhead from your company or otherwise with a stamp from your company

The invitation letter is drawn up by the Rwandan company. The invitation must state the following points:

• Be written on company paper.
• Addressed to the embassy in The Hague;

Embassy of the Republic of Rwanda, Parkstraat 15-25, 2514 JD, The Hague

• The full name of the traveller.
• The traveller’s passport details.
• A detailed description of the purpose of the trip (only ‘business meetings’ is not sufficient).
• Dates of the trip/trips.
• Enter the number of entrances (single-multiple)
• Indicate the duration of the visa.
• The letter must bear the company’s stamp and signature.

• A booking confirmation of your flight (return ticket)
• The consulate wants to see when you enter the country and go out again
• It may be a booking for a flight, bus, train, boat
• Your name must be mentioned on it
• The consulate must recognize the confirmation as being that it comes from a travel agency or an airline.
• A confirmation of a flight by a customer of your will not be accepted because the consulate will say that anyone can do this. Think of logos, photos or other features that an official confirmation of an airline by mail in general meets
• Our advice, make sure you take out cancellation insurance when purchasing your flight. In the event that you do not receive your visa, you will not suffer any financial

• To request a tourist visa, you need a reservation confirmation from the hotel.
• You receive the visa only for the number of days you book a hotel.
• You need a hotel confirmation for all the days you stay in the country

For the visa application, you must be vaccinated against yellow fever. You must enclose a copy of the yellow booklet, within the valid stamp that you have been vaccinated against yellow fever.

Our advice: ask the GGD or your doctor whether further vaccinations are needed for this country. But for the visa application is the vaccination against yellow fever sufficient.

In order to obtain a multiple-entry visa, multiple travel dates must be stated in the invitation letter and the guarantee letter.

1.)

If you are Dutch, you do not need additional documents.

2.)

For the EU or Schengen country nationalities:

If nationality comes from an EU or Schengen country (not for a Dutch passport), you must show that you are registered in the Netherlands.
You have two options;

• Option 1: a copy of the front- and backside of your residence permit.
• Option 2: a copy of the extract from the population register (GBA).

3.)

Other nationalities from outside the EU or Schengen countries:

• You need a copy of your Dutch residence permit’s front- and back-side for all nationalities from outside the EU and Schengen countries.