Business visa Russia (company letter) – we apply for the visa on your behalf

• The order form, Click here to digitally fill in, print out and sign it.

• Everything you are about to write down will appear on the invoice
• Try to complete the order form online to prevent errors. We also accept handwritten order forms but check the address after you received your invoice to see if we haven’t made a mistake.

• Enter your address completely, such as your street name, house number, postcode and city. The complete address for invoicing and return address

• We need your e-mail address for when your visa application is accepted by the consulate, we will send you an invoice by e-mail the same day. You must transfer the invoice amount to us the same day with I-Deal or bank transfer so that we have the payment on our bank before we collect your passport with a visa at the consulate.

• Write down your telephone number or numbers where we can always reach you in the event that your documents are incomplete or when the diplomat wants to view additional documents.

• With the question “password“, this is the password you have to fabricate when you start to fill in your visa application form. Come up with a password, do not use a private password. For example: valdemar12, the system will always accept.

• The question “ID number“, is the number that you will receive when you start the application form.

• The question “voorletter + achternaam” refers to the traveler who will apply for the visa, as well as “the date of birth and the passport number”.

• The question “hoe u uw paspoort retour wilt hebben” how you want your passport with visa back, click on one of the options. Extra costs are also charged for this, as for registered mail.

• When you agree with everything you can place your signature on the bottom right of the box.

• The application form, click here to start. Use our order form; VisumService files at the consulate.

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  This is a complicated application form, we have specially created a manual for you, click here to open

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  The application form must be printed in black (or blue). Other colors are not allowed.

• A statement from your health insurer (IZA, Zilveren Kruis, AZIVO etc.) stating that your insurance provides coverage for medical cost during your stay in Russia (all insurers have been aware of this for years).
• It must also indicate a period that covers your trip.
• The insurance period may be longer than your actual trip, it cannot be shorter!
• This declaration may be sent to you as a PDF (in the appendix) by the health insurer.
• Your insurer’s English statement must be signed by the insurer, otherwise the consulate of Russia will not accept the statement.

• The insurance covers the costs for repatriation back to the Netherlands in the event of death.

• Your passport.
• We need to have the passport physically, so no copy.
• Your passport must still be valid for at least 6½ months after the validity of the visa (ie one and a half year valid if it is an annual visa).
• The passport must have at least two blank facing visa pages.

• One color passport photo.
• Note that these photos are according to the Dutch standard of ‘passport photo’, that is to say, looking forward, white background, do not laugh and do not show teeth.
• Wearing glasses in the photo is not permitted
• Nine times out of ten, the consulate does not accept a photo from your own printer. If you do so, make sure you use gloss paper and there are no stripes visible from the print.
• Do not staple the photo to the application form, but rather use a Pritt stick. If you do not have a Pritt stick, please include your loose photo and we will attach it to the form for you.
• Do not stick the photos with adhesive tape

Other conditions that you must pay extra attention to:

• The photos may not be older than 3 months
• The photos may not be the same as on the passport unless the passport is not older than 3 months
• The photos must have a white background.

• Click here for information about the duration of the procedure at the consulate of Russia, the drafting of the letter, the manner of work of the consulate of Russia. Click here to open.
• We also offer our services for obtaining an invitation letter from a Russian company. You can find an overview with rates for business invitations here: our rates for applying for a business invitation from a Russian company
• Please note, you may receive this letter in pdf of the Russian company, the original is not required.

However, there are a number of points that we would like to inform you about:

• A single- or double entry, you can get in 6-7 days without problems, if necessary. longer processing at the consulate. An urgent procedure is possible.
• A multiple entry can be obtained only when you’ve been in the last 365 days in Russia! You must be able to prove this by means of a copy of your last used visa (even if the visa is in an old passport used!). Minimum processing at the consulate of Russia: 9 working days, possibly a longer processing time at the consulate of Russia. An urgent procedure is not possible.

The letter needs to meet a variety of specifications otherwise it will not be accepted by the Russian consulate:

• The Russian or English letter must be addressed to the Russian consulate:
  The consular section of the Embassy of the Russian Federation
  Scheveningseweg 2
  2517 JP The Hague
• The letter must be written either in English or in Russian, not in both languages
• The request to create a single/double or multiple entries.
• Your name, as stated in your passport
• Your passport number
• Your date of birth
• The VAT number (I.N.N. or N.H.H, TIN mumber) of the Russian company
• A (clear and visible) stamp from the Russian company
• Visa type: business visa, sports relationship, humanitarian or another type of visa
• Date of arrival and departure from Russia
• Information on the business activities of the Russian company.
• Information about the business activities of the Russian company.
• The letter must be signed by a manager or director
• the job description of the manager or director of the company must be described with the signature

• If the applicant/passenger is born in the Soviet Union, you must also send this statement:
  Click here to open.

1. We have added a ‘text and explanation’ form for convenience because the application form can be quite complex for many people
2. It is a form that, from our experience, causes a lot of stress for those who have to fill it out
3. Please note that you give extensive answers, so read carefully through the ‘text and explanation’ that we have described
4. For question 4, 3 questions are asked, make sure you read this carefully before you start with the answers.
5. Write down your full name
6. Date
7. Signature

• If you are:
  1. Born in Russia
  2. You have moved from Russia to the Netherlands (or another country!),
  3. In the event that you were not born in Russia, but left from Russia when you left, the consulate may ask for additional documents, which can significantly delay or even reject your application!
• If you have had Russian nationality, you must officially have given up Russian nationality, because you can not apply for a Russian visa for your Dutch passports until you have officially renounced your Russian nationality.

• If you have renounced Russian nationality, then:
  1. You have received an exemption from the Russian consulate. Send a copy of that document together with your visa application so that you do not have to fill in the Soviet Declaration.
  2. Note: must have a copy of the Russian document and not of the Dutch version.

Earlier, in the previous years, you received from the Russian consulate a Dutch and Russian declaration from the Russian consulate.
Note, a copy of the Dutch version is not accepted.