On this page below you will find all the information you need for your visa application

If you do not understand how it works, you can always call us. Tel. 0031 70 215 4995

Jouw keuze:Bestemming: Russia >Soort visum: Private invitation from the Netherlands
Visa costs
VisaVisa costs VAT freeMediation fee excl. VAT Invitation costs VAT freeTotal costs excl. VATTotal costs incl. VAT
Private visa Russia€ 65.00€ 25.00€ 0.00€ 90.00€ 95.25
Urgent is not possible€ 0.00€ 0.00€ 0.00€ 0.00€ 0.00

There are two procedures for this visa:

1. If you are single entry: 7 working days after the consulate has accepted your visa (or possibly longer!)

2. If you choose multiple entries for one year: 10 working days after the consulate has accepted your visa (or possibly longer!)

Reason for ‘possibly longer!’: delay at the consulate, national holidays, very busy at the consulate, absence of the responsible diplomat, etc.

Russian and Dutch national holidays do not count as working days!

The documents that are required for your visa

  • The order form, Click here to digitally fill in, print out and sign it.

  • Everything you are about to write down will appear on the invoice
  • Try to complete the order form online to prevent errors. We also accept handwritten order forms but check the address after you received your invoice to see if we haven’t made a mistake.

  • Enter your address completely, such as your street name, house number, postcode and city. The complete address for invoicing and return address

  • We need your e-mail address for when your visa application is accepted by the consulate, we will send you an invoice by e-mail the same day. You must transfer the invoice amount to us the same day with I-Deal or bank transfer so that we have the payment on our bank before we collect your passport with a visa at the consulate.

  • Write down your telephone number or numbers where we can always reach you in the event that your documents are incomplete or when the diplomat wants to view additional documents.

  • With the question “password“, this is the password you have to fabricate when you start to fill in your visa application form. Come up with a password, do not use a private password. For example: valdemar12, the system will always accept.

  • The question “ID number“, is the number that you will receive when you start the application form.

  • The question “voorletter + achternaam” refers to the traveler who will apply for the visa, as well as “the date of birth and the passport number”.

  • The question “hoe u uw paspoort retour wilt hebben” how you want your passport with visa back, click on one of the options. Extra costs are also charged for this, as for registered mail.

  • When you agree with everything you can place your signature on the bottom right of the box.
  • The application form, click here to start. This is a link to the website of the Ministry of Foreign Affairs of Russia.

  • This is a complicated application form, we have specially created a manual for you, click here to open

  • The application form must be printed in black (or blue). Other colors are not allowed.

  • Your passport.
  • We need to have the passport physically, so no copy.
  • Your passport must still be valid for at least 6½ months after the validity of the visa (ie one and a half year valid if it is an annual visa).
  • The passport must have at least two blank facing visa pages.
  • A color passport photo.
  • Note that this photo is according to the Dutch standard of ‘passport photo’, that is to say, looking forward, white background, do not laugh and do not show teeth.
  • Nine times out of ten, the consulate does not accept a photo from your own printer. If you do so, make sure you use gloss paper and there are no stripes visible from the print.
  • Please do not staple the passport photo on the application form but use a Pritt pen. If you do not have a Pritt pen in your possession, please add your photo lose at we will then paste your photo for you.
  • Do not staple the photo on the application form
  • Do not stick the photo with adhesive tape

Other conditions that you must pay extra attention to:

  • The photo may not be older than 3 months
  • The photo may not be the same as on the passport unless the passport is not older than 3 months
  • The photo must have a white background.
  • A statement from your health insurer (IZA, Zilveren Kruis, AZIVO etc.) stating that your insurance provides coverage for medical cost during your stay in Russia (all insurers have been aware of this for years).
  • It must also indicate a period that covers your trip.
  • The insurance period may be longer than your actual trip. It cannot be shorter!
  • This declaration may be sent to you as a PDF (in the appendix) by the health insurer.
  • The insurer must sign your insurer’s English statement. Otherwise, the consulate of Russia will not accept the statement.

New (since 06 May 2021)

From now on, the statement must also include:

  • Your insurance covers at least € 30,000, which means that the amount of € 30,000 must be literally described in the statement. Unfortunately, the statement that you have full cover for all medical treatments does, in this case, not only apply. The insurance must state the minimum amount.
  • The insurance covers the costs for repatriation back to the Netherlands in the event of death.


  1. This invitation type only applies when married to a Russian spouse; children up to 17 years old of a Russian father or mother (living in the Netherlands!).
  2. Please note, this option does not apply to a partnership or registered partnership.
  3. Your Russian spouse must send the:
    1.) Russian passport + and a Dutch passport. Please note that you send both original passports with your application.
    Or 2.) a Russian passport + and a Dutch residence permit.
  4. Your Russian spouse may invite you for a private visa, multiple entries for a year with this form.

Your Russian spouse must complete the following document. You must fill in and sign both documents. Make sure you have the document printed in full size (max one A4 size!). The date and your signature cannot be older than 10 days when the diplomat accepts the application.

Note the following points:

  • Right above the corner of the document is usually forgotten. Here too, you have to be careful that you fill out your Russian spouse’s two first names and last name.
  • Do not forget to put your name and signature at the bottom of the form
  • You may not make corrections in the document!
  • If you do so, the documents will not be accepted by the consulate.

Click here to open (please print on one A4 sheet, not on two pages or two-sided!)

Additional documents of the marriage

  • The marriage booklet or marriage certificate must be translated into Russian by a sworn translator.
  • This is a one-time translation. You will receive the original booklet or certificate, and original translation back from us. You can continue to use the translation for your future visa applications for years to come.
  • If you wish, we can engage a sworn translation agency. Call us for additional information. We put the costs of the sworn translator on the invoice. The procedure with the sworn translator takes about 3-5 working days, sometimes a little longer depending on the translator.
  • We need the original marriage booklet or marriage certificate + copy
  • Please note, it cannot be the basic registration of the municipality. It must be the marriage booklet or marriage certificate!

Additional documents for when you invite your child

  1. You may also invite your children up to the age of 17 years. This is no longer possible from the age of 18.
  2. The birth certificate, with the names of father, mother, and child must be translated by a sworn translator. We can also have this done for you. Call us for additional information.


  1. If your Russian wife has changed her name, she will have to prove this by submitting documents as proof.
  2. If she can not prove this, your wife can not invite you or your children.
  • If the applicant/passenger is born in the Soviet Union, you must also send this statement:
    Click here to open.

  1. We have added a ‘text and explanation’ form for convenience because the application form can be quite complex for many people
  2. It is a form that, from our experience, causes a lot of stress for those who have to fill it out
  3. Please note that you give extensive answers, so read carefully through the ‘text and explanation’ that we have described
  4. For question 4, 3 questions are asked, make sure you read this carefully before you start with the answers.
  5. Write down your full name
  6. Date
  7. Signature

  • If you are:
    1. Born in Russia
    2. You have moved from Russia to the Netherlands (or another country!),
    3. In the event that you were not born in Russia, but left from Russia when you left, the consulate may ask for additional documents, which can significantly delay or even reject your application!
  • If you have had Russian nationality, you must officially have given up Russian nationality, because you can not apply for a Russian visa for your Dutch passports until you have officially renounced your Russian nationality.

  • If you have renounced Russian nationality, then:
    1. You have received an exemption from the Russian consulate. Send a copy of that document together with your visa application so that you do not have to fill in the Soviet Declaration.
    2. Note: must have a copy of the Russian document and not of the Dutch version.

Earlier, in the previous years, you received from the Russian consulate a Dutch and Russian declaration from the Russian consulate.
Note, a copy of the Dutch version is not accepted.

Please send registered mail to:
Po Box 1267
2280 CG Rijswijk (ZH)
The Netherlands
Or you can also deliver it personally or by courier to our office address:
Anna Paulownastraat 63
(through the grey door to ring the bell)
2518 BC The Hague
The Netherlands

Office address:
Anna Paulownastraat 63
2518 BC The Hague
The Netherlands

Business hours:
Monday – Friday 9:00 – 17:00

Route description

Contact us:
Tel +31(0)6-393 39 184
Tel +31(0)70 215 49 95
[email protected]