On this page below you will find all the information you need for your visa application

• Our order form, click here to open
• To avoid errors, please complete this form digitally, print and sign
• Everything you write on this form will appear on the invoice
• With this form, we also have your contact details if we need to call or email you
• We will send you the invoice by email.
• With this form, you authorise us to apply for your visa.

• The application form, click here to print and fill out the form twice!
• You must complete both forms in block letters and place your signature on the forms.
• A signature may not be scanned.
• The data and your signature may only be placed in the colours black or dark blue. Other colours are not allowed.

• Your passport.
• We need to have the passport physically, so no copy.
• Your passport must still be valid for at least 6½ months after the validity of the visa (ie one and a half year valid if it is an annual visa).
• The passport must have at least two blank facing visa pages.

• Two (2 x) color passport photos.
• Note that these photos are according to the Dutch standard of ‘passport photo’, that is to say, looking forward, white background, do not laugh and do not show teeth.
• Wearing glasses in the photo is not permitted
• Nine times out of ten, the consulate does not accept a photo from your own printer. If you do so, make sure you use gloss paper and there are no stripes visible from the print.
• Do not staple the photo to the application form, but rather use a Pritt stick. If you do not have a Pritt stick, please include your loose photo and we will attach it to the form for you.
• Do not stick the photos with adhesive tape

Other conditions that you must pay extra attention to:

• The photos may not be older than 3 months
• The photos may not be the same as on the passport unless the passport is not older than 3 months
• The photos must have a white background.

• A copy of the passport of the applicant
• Note that you also need to provide the original passport as requested on this page

The invitation is drawn up by the school/internship from Zambia. The following points must be included in the invitation;

• Written on stationery from the inviting organization.
• Addressed to the embassy of Zambia in Brussels;

Embassy of Zambia

Avenue Molière 469

1050 Elsene, Belgium

• Provide the inviting party’s full address with all contact details.
• Indicate the desired type of visa, period of validity of the visa and the number of visits (entrances).
• The reasons for the trip.
• Include the applicant’s name.
• Include all applicant’s passport details.
• Have been stamped and signed by the manager or director of the inviting organization.
• A copy of an identity document from the signatory of the invitation letter.

A letter of guarantee from the Dutch school. The letter must state the following points;

• Addressed to the embassy of Zambia in Brussels;

Embassy of Zambia

Avenue Molière 469

1050 Elsene, Belgium

• Name of the school.
• Details of the travelling person (name as in passport, passport number, date of birth).
• The reason for the trip + what kind of study.
• The number of entries (single-multiple) with the data of the entries and exits.
• Guarantee for possible costs.
• This letter must be signed by a manager or director.
• This letter must be printed on school stationery or otherwise with a school stamp.

• A booking confirmation of your flight (return ticket)
• The consulate wants to see when you enter the country and go out again
• It may be a booking for a flight, bus, train, boat
• Your name must be mentioned on it
• The consulate must recognize the confirmation as being that it comes from a travel agency or an airline.
• A confirmation of a flight by a customer of your will not be accepted because the consulate will say that anyone can do this. Think of logos, photos or other features that an official confirmation of an airline by mail in general meets
• Our advice, make sure you take out cancellation insurance when purchasing your flight. In the event that you do not receive your visa, you will not suffer any financial

Students on internship more than three months must extend their visas at Immigration Headquarters in Lusaka, through:

The Director General of Immigration
Immigration Headquarters
Kent Building, Long Acres
Haile Selassie Avenue
P.O. Box 50300
Lusaka, Zambia
Tel: +260 211 255282 (Public Relations Office); +260 211 252622 (Customer Service Office)

1.)

If you are Dutch, you do not need additional documents.

2.)

For the EU or Schengen country nationalities:

If nationality comes from an EU or Schengen country (not for a Dutch passport), you must show that you are registered in the Netherlands.
You have two options;

• Option 1: a copy of the front- and backside of your residence permit.
• Option 2: a copy of the extract from the population register (GBA).

3.)

Other nationalities from outside the EU or Schengen countries:

• You need a copy of your Dutch residence permit’s front- and back-side for all nationalities from outside the EU and Schengen countries.